Excellent Promotions Start and End with Seamless
Prize Fulfillment
Specialized sourcing and logistics experts handle the details of prize redemption and promotional
fulfillment
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Trusted by Top Brands to Create Sweepstakes that are Engaging, Compliant, and Secure:
When You Partner with Realtime Media, You Get More Than Just a Promotion Fulfillment Company
From Planning, through Winner Notification, and Prize Fulfillment, we handle the tedious logistics of procurement and fulfillment.
Expert Support in Promotion Administration Beyond Fulfillment:
Every project is backed by our in-house support staff of legal experts, project managers, and fulfillment managers. We recognize that promotions succeed or fail in the details and work as your partner to deliver an experience that’s flawless for you and your customers.
Solution-Oriented Mindset and Quick to Market Approach:
With dedicated staffing for every project across customer support, winner administration, and prize fulfillment, our entire team is ready to bring your promotion to market quickly with our proven processes and cutting-edge technology.
Superior Value Pricing Across Cost-Effective Promotion Solutions:
Whether you want to run a quick sweepstakes on social media or build out an engaging microsite experience, we can help! Customize your promotion to reflect your brand’s unique identity and aesthetic.
Focus on Fraud Mitigation, Data Security, and Privacy Throughout Winner Administration:
Our technology for sweepstakes microsite promotions includes a proprietary fraud mitigation system that protects your prizes and ensures clean first-party data capture.
We Provide Comprehensive Logistics Support for Your Promotions
With a keen focus on the nitty gritty details, we help maximize the impact of your prize procurement and shipping budget.
Our team will work to build our a sourcing and logistics plan that makes the most sense for your brand, your consumers, and your budget.
We Provide You Ultimate Value Through Our In-House Sourcing Team:
Discounted UPS and USPS shipping rates
Access to 200+ retailer specific gift cards with volume discounts available
No-fee Open Loop Pre-Paid Cards
Source branded prizes and premiums
Our In-House Sourcing Experts Can Help You Procure and Manage Relevant Prizes:
Checks and Cash Prizes
Consumer Electronics, Technology, and Consumer Goods Prizes
Trips, Vehicles, and Experiential Prizing
Custom Branded Swag and Premium Items
Amplify Your Image with Custom Kitting, Printing, and Branding
Take prize fulfillment one-step further. Our print team can help you create 360° branding for your prize packs:
Prize kitting and packaging services
Custom printed shipping cartons
Branded inserts and materials
Creative design services
Every Promotion Ends with Winner Outreach
and Prize Redemption
01
Sweepstakes Winner Selection
Secure and Compliant Drawings
A randomized selection process, ensuring compliance with promotion laws. Make sure winners are selected fairly and in compliance with the official rules.
02
Contest Judging and Moderation
Expert Evaluation Process
Expert evaluation of entries against your criteria for fair and transparent winner selection. You receive top-scoring finalists to pick the winners.
03
Outreach and Verification
Efficient Distribution Process
Professional communication to confirm eligibility and collect required documentation for seamless prize distribution. We’ll also handle compliance management include winner declarations and background checks where necessary.
We Have Simplified the Prize Redemption Process
Credibility and trust are crucial when contacting winners to claim a prize
Our prize redemption tool is a quick-turn solution that carries your branding and ultimately serves as a seamless way to capture accurate winner information.
With support for Email, Social Media, and SMS outreach, we've changed the way you reach out to winners and manage the prize redemption process.
Apply your brand look and feel into the post-promotion communication flow – from winner notification to prize redemption to shipment notification.
A Single Partner with Comprehensive Services to Make Your Next Promotion a Complete Success
Legal Compliance and Administration
- Full & Abbreviated Official Rules
- State Bonding and Registration
- Alternate (Free) Means of Entry
Development of Microsite and Digital Entry Methods
- Turnkey or Custom Development
- Social Media Post and Comment Entries
- Text-to-Enter SMS Entries
Prize Fulfillment and Winner Management
- Prize Procurement and Shipping
- Winner Outreach and Verification
- 1099 Tax Filing and Coordination
Frequently Asked Questions
How Do You Handle Prize Redemption?
We have simplified the post-promotion experience for winners with a proprietary prize redemption solution that streamlines outreach and redemption across email, social media, or however you plan your outreach.
Our prize redemption tool is a quick-turn solution that carries your branding deep into the winner outreach and prize redemption process, after your promotion ends.
With Realtime Media's prize redemption tool, it is easier than ever to:
- Securely collect winner information from winners
- Validate winner addresses and information
- Circulate winner declarations and eligibility releases via DocuSign
- Send automated notifications via email once prizes are shipped
Explore the rest of our services for winner administration and customer support today.
What Prizes Can You Give Away?
Concepting your prize pool for your promotion is just a start – ensuring you can source and procure these prizes to fulfill once winners are selected is the crucial next step.
Working with an experienced promotions vendor such as Realtime Media can help make this process a breeze.
We hold strategic partnerships across multiple vendors that allow us to source and fulfill almost any prize:
- Physical prizes from top brands
- Branded promotional swag items
- Digital and physical gift cards
- Cars and vehicles
- Cash prizes
- Trips and experiences
Don’t be held back by inefficient sourcing channels for your prizes – leverage our expertise for prize sourcing and fulfillment for your next promotion.
How Quickly Can You Fulfill Prizes?
With every new project we work to create a custom logistics plan that takes into account the lead time for procurement, winner selection and redemption timing and your overall budget for prize fulfillment. From there we provide a detailed timeline for the distribution of prizing to winners.
Once we have prizes in inventory we are typically able to release them to winners in as little as 1-business day to make sure your winners get their prizes in hand as quickly as possible after being selected.
Do You Send Shipping Information to Winners?
Yes! In today’s age of online retail, consumers expect to receive tracking information for their prizes once they ship. All fulfillment projects include tracking and shipping notification emails from Realtime Media to your winners. Your dedicated Fulfillment Manager will walk you through the details and options to customize the tracking email with your brand look and feel so winners know exactly when and how their prizes are being shipped on behalf of your brand.
How Does Realtime Media Ensure Compliance with Data Security Regulations?
Realtime Media takes data security and privacy seriously. We implement strong encryption practices to protect all personal and promotional data, ensuring it is secure both in transit and at rest. Additionally, we are fully committed to meeting the requirements of global data protection regulations, including GDPR (General Data Protection Regulation) and CCPA (California Consumer Privacy Act). Our systems and processes are designed to ensure that participant data is handled with the highest level of security, and we provide transparent consent and data access management to help you stay compliant with these important privacy laws. Learn more about data privacy and security in promotions by reading our comprehensive blog: Yours, Mine and Our… Which Privacy Policy Governs a Sweepstakes Administered by a Third Party?
Can You Handle Tax Compliance for My Winners?
Yes we can! We can manage the entire winner outreach and verification process. This includes the management of winner documentation such as liability releases, background checks, IRS Forms W9 and 1099-MISC filing where applicable. Our prize redemption tool streamlines this entire process for your brand and winners after the promotion is over.
Read more about our winner administration services here: https://www.rtm.com/winner-administration/
How Much Does it Cost to Work with Realtime Media?
Our services are scalable to your needs, whether you need full-service support or specific services like legal compliance and winner fulfillment. We offer cost-effective solutions for promotions of any size, ensuring value at every stage. Here’s a blog to consider The Cost Value Equation for Digital Microsite Promotions: Template vs. Custom Solutions.
How Quickly Can You Launch My Promotion?
Depending on the details of your promotion, we can work with you to get your promotion to market in as little as 5 business days. With our flexible solutions for drafting official rules and managing promotion administration services, our agile approach to promotions management is where we shine.
If you need support for entry method management and microsite development, our proven processes and cutting-edge technology can help bring a promotion to market in as little as 3-weeks. Whether your sweepstakes is a standalone engagement or a part of a larger marketing initiative, we understand that timing is critical.
Industry Insight and Inspiration
Discover the Latest at RTM
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9/24/2025
The holiday season presents significant potential for businesses to drive sales growth, with consumer spending increasing during this period. To maximize this opportunity, brands are turning to digital promotions
8/15/2025
Instagram sweepstakes are a highly effective way to drive real-time engagement, grow your brand’s reach, and generate buzz.
5/16/2025
Sweepstakes are a powerful way to generate quick engagement and reach a broad audience. Their low barrier to entry makes them especially effective for driving participation, building email lists, and increasing brand visibility with minimal friction.
