Promotion Planning with Efficiency and Precision
How Users Enter and the Prizes They Could Win Are Crucial to a Promotion's Compliance and Administrative Requirements
Realtime Media's dedicated team works closely with you to understand your goals and target audience, guiding you in selecting the most effective entry methods and prizes for your promotion. The type, value, and distribution of prizes can affect various winner compliance aspects, from tax implications to winner documentation. We ensure your promotion, its official rules, and our support are tailored to make your promotion a breeze.
We Meticulously Handle Behind-The-Scenes Work To Ensure Your Promotion Runs Smoothly
Our comprehensive services help lighten the load and give you peace of mind, from legal compliance to winner management to prize fulfillment.
Comprehensive Legal Compliance
The legal landscape for promotions can be complex and challenging. Our experienced in-house promotion lawyers ensure that you comply with all local, state, and federal regulations.
Writing Official Rules or Terms: We draft clear and comprehensive terms and conditions to protect your brand and provide transparency for participants.
Securing Surety Bonds and Registration: We handle the acquisition of surety bonds and registration on your behalf in applicable states.
Reviewing Marketing Collateral: Our team will review promotional materials to guide you and ensure they comply with relevant disclosure laws and advertising regulations.
Alternate Entry Management: We manage alternate (free) means of entry and PO box services for consideration-based promotions.
Specialty Compliance Services: We offer tailored solutions for regulated industries such as alcohol, pharmaceuticals, and financial services.
International Promotions: Running international promotions takes advanced planning. Our team works with international counsel to help you comply with country-specific requirements.
Winner Selection and Fulfillment
Selecting and notifying winners can be time-consuming and requires precise execution. We efficiently handle all aspects of winner paperwork and vetting, ensuring a positive experience that reflects on your brand’s reputation.
Secure Entry Management: We provide a secure means to share digital entries you may collect on your systems; we combine all entries in a secure database.
Random Sweepstakes Drawings: We conduct fair and compliant winner drawings from eligible entries.
Content Moderation and Judging: Our team can moderate and pre-judge contest entries so your team can focus on top-scoring entries to select winners.
Winner Notification and Outreach: We manage the entire winner notification process, from initial outreach to prize redemption.
Managing Winner Documentation: We handle winner declarations, liability releases, and tax forms, ensuring all necessary paperwork is completed correctly and timely.
Prize Sourcing and Warehousing: Our in-house procurement team can help manage the sourcing, procurement, and storage of prizes.
Fulfillment and Prize Shipping: We work with your team to create a custom prize fulfillment and distribution schedule to ensure that prizes are delivered to winners quickly after they’ve been awarded.
We Focus On Secure Entrant and Winner Data Management
Protecting the privacy of a participant’s data is crucial.
We have systems and processes in place to secure all personal information is managed with the necessary level of security. We provide web-based tools for seamless and secure encrypted file transfer of participant and entry data between your team and our systems.
If you are looking to launch a promotion with one of our microsite solutions, you can learn more about our digital capabilities here.
Explore More About Realtime Media’s Prize Procurement and Fulfillment Services
Prize Strategy and Sourcing
Our solutions team is here to help you build out a prize pool that best fits your promotion's goals and excites consumers.
Fulfillment and Shipping Services
Once your promotion has ended, we deliver prizes to your lucky winners, ensuring seamless fulfillment.
