The Most Trusted Partner for Comprehensive Promotion Administration
Our In-House Team Efficiently Manages Every Aspect of Promotion Management: Legal Compliance, Official Rules Drafting, Winner Administration, and Prize Fulfillment
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Trusted by Top Brands to Create Sweepstakes that are Engaging, Compliant, and Secure:
With Realtime Media, You Get More Than Just a Sweepstakes Lawyer
We handle legal compliance and understand marketing strategies behind successful campaigns -- streamlining your contest with expertise a standalone attorney can't match.
Expert Support in Promotion Administration:
Every project is backed by our in-house support staff of legal experts, project managers, and fulfillment managers. We recognize that promotions succeed or fail in the details and work as your partner to deliver an experience that’s flawless for you and your customers.
Solution-Oriented Mindset and Quick to Market Approach:
We are dedicated to finding creative solutions that align with your goals. By working closely with your team every step of the way, we ensure that your promotion launches on time and exceeds expectations. Whether navigating challenges or seizing new opportunities, we’re committed to saying “yes” and delivering results that make a real impact.
Superior Value Pricing with Cost-Effective Promotion Solutions:
Whether you want to run a quick sweepstakes on social media or build out an engaging microsite experience, we can help! Customize your promotion to reflect your brand’s unique identity and aesthetic.
Focus on Fraud Mitigation, Data Security, and Privacy:
Our technology for sweepstakes microsite promotions includes a proprietary fraud mitigation system that protects your prizes and ensures clean first-party data capture.
Comprehensive Legal, Winner Management, and Prize Fulfillment Services
We can manage every aspect of your promotion or provide a-la-carte support where your team needs it most.
Legal Administration & Compliance
Writing Official Rules or Terms:
We draft clear and comprehensive terms and conditions to protect your brand and provide transparency for participants.
This extends to support for international promotions. Our team works with specialized international counsel to help you comply with all country-specific requirements.
Marketing Collateral Review:
Our team will review promotional materials to guide you and ensure they comply with relevant disclosure laws and advertising regulations. This ensures your creative follows all best practices for clear, compliance marketing.
This extends into specialty compliance services for regulated industries.
Promotion Compliance Support:
We manage alternate (free) means of entry and PO box services for consideration-based promotions.
We also will help ensure that state bonding and registration requirements are completed on your behalf in applicable states.
Winner Selection and Fulfillment
Winner Selection, Moderation, and Judging:
Whether you are running a sweepstakes or a contest, we are here to make sure winner selection runs smoothly.
We conduct fair and compliant winner drawings from eligible entries for sweepstakes and can moderate and prejudge contest entries.
Winner Notification and Outreach:
Using our prize redemption solution, we can streamline and manage the entire winner notification, prize redemption, and verification process.
This includes managing winner documentation such as liability releases, tax forms, and background checks.
Prize Sourcing, Warehousing, and Fulfillment:
Our in-house procurement team can help manage the sourcing, procurement and warehousing of prizes.
We will also work with your team to create a custom prize fulfillment and distribution schedule to ensure that prizes are delivered quickly after they’ve been awarded.
We can help launch your promotion is as little as 1 week.
A Single Partner with Comprehensive Services to Make Your Next Promotion a Complete Success
Legal Compliance and Administration
- Full & Abbreviated Official Rules
- State Bonding and Registration
- Alternate (Free) Means of Entry
Development of Microsite and Digital Entry Methods
- Turnkey or Custom Development
- Social Media Post and Comment Entries
- Text-to-Enter SMS Entries
Prize Fulfillment and Winner Management
- Prize Procurement and Shipping
- Winner Outreach and Verification
- 1099 Tax Filing and Coordination
Frequently Asked Questions
What legal requirements do I need to meet for a promotion?
Running a promotion requires careful adherence to federal and state laws to ensure compliance and avoid legal risks. This includes drafting clear official rules, managing alternate entry methods, securing any necessary bonding or registration, and ensuring that marketing materials adhere to advertising laws. Our experienced legal team handles all aspects of compliance to protect your brand and ensure your promotion runs smoothly.
Here are some resources on legal compliance to get you started:
How does Realtime Media help with prize fulfillment?
We manage every aspect of prize fulfillment, from sourcing and warehousing to shipping and delivery. Our team ensures prizes are delivered promptly, with tracking and confirmation for both you and your winners.
Can Realtime Media help with international promotions?
Yes, we support the management of international promotions. Our team works with international local legal counsel to ensure compliance with country-specific regulations, helping you to activate international audiences with peace of mind.
How much does it cost to work with Realtime Media?
Our services are scalable to your needs, whether you need full-service support or a-la-carte services like legal compliance and winner fulfillment. We offer cost-effective solutions for promotions of any size, ensuring value at every stage. Here’s a blog to consider The Cost Value Equation for Digital Microsite Promotions: Template vs. Custom Solutions.
How does Realtime Media ensure compliance with data security regulations?
Realtime Media takes data security and privacy seriously. We implement strong encryption practices to protect all personal and promotional data, ensuring it is secure both in transit and at rest. Additionally, we are fully committed to meeting the requirements of global data protection regulations, including GDPR (General Data Protection Regulation) and CCPA (California Consumer Privacy Act). Our systems and processes are designed to ensure that participant data is handled with appropriate security, and we provide transparent consent and data access management to help you stay compliant with these important privacy laws. Learn more about data privacy and security in promotions by reading our comprehensive blog: Yours, Mine and Our… Which Privacy Policy Governs a Sweepstakes Administered by a Third Party?
Can I require a purchase to enter my sweepstakes?
Yes, but careful adherence to “No Purchase Necessary Laws” in your sweepstakes is required to comply with federal and state laws and avoid being classified as an illegal lottery. This blog breaks down the importance of offering an alternate method of entry (AMOE) and how it ensures your promotion remains legal. Explore the full details in our guide: No Purchase Necessary Laws and Your Sweepstakes.
How quickly can you launch my promotion?
Depending on the details of your promotion, we can work with you to launch your promotion in-market in as few as 5 business days. With our flexible solutions for drafting official rules and managing promotion administration services, our agile approach to promotions management is where we shine.
If you are looking for support collecting entries via social media or a microsite, our proven processes and cutting-edge technology can help bring a promotion to market in as little as 2-3-weeks. Moving swiftly requires quick approvals and clear timelines. We work to help you understand all deliverables clearly and understand your stakeholders involved, so we can help you launch faster than you’d expect.
Industry Insight and Inspiration
Discover the Latest at RTM
5/16/2025
Sweepstakes are a powerful way to generate quick engagement and reach a broad audience. Their low barrier to entry makes them especially effective for driving participation, building email lists, and increasing brand visibility with minimal friction.
5/15/2025
Summer is a season made for memories —longer days, family vacations, backyard barbecues, and spontaneous moments that become part of a shared story. For brands, it also presents a prime opportunity to tap into that optimistic, high-energy mindset
4/17/2025
Gamification brings game-like elements into marketing to create more dynamic, engaging brand experiences. Formats like sweepstakes and instant win games tap into the excitement of chance-based rewards to encourage participation and build stronger connections with consumers.
