The Most Trusted Partner for Comprehensive Contest Administration
Our In-House Team Efficiently Manages Every Aspect of Contest Management: Legal Compliance, Official Rules Drafting, Winner Administration, and Prize Fulfillment
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Trusted by Top Brands to Create Sweepstakes that are Engaging, Compliant, and Secure:
With Realtime Media, You Get More Than Just a Contest Rules
We handle contest rules drafting & compliance and understand marketing strategies behind successful campaigns -- streamlining your promotion with expertise a standalone attorney can't match.
Expert Support in Promotion Administration:
Every project is backed by our in-house support staff of legal experts, project managers, and fulfillment managers. We recognize that promotions succeed or fail in the details and work as your partner to deliver an experience that’s flawless for you and your customers.
Solution-Oriented Mindset and Quick to Market Approach:
We are dedicated to finding creative solutions that align with your goals. By working closely with your team every step of the way, we ensure that your promotion launches on time and exceeds expectations. Whether navigating challenges or seizing new opportunities, we’re committed to saying “yes” and delivering results that make a real impact.
Superior Value Pricing with Cost-Effective Promotion Solutions:
Whether you want to run a quick sweepstakes on social media or build out an engaging microsite experience, we can help! Customize your promotion to reflect your brand’s unique identity and aesthetic.
Focus on Fraud Mitigation, Data Security, and Privacy:
Our technology for sweepstakes microsite promotions includes a proprietary fraud mitigation system that protects your prizes and ensures clean first-party data capture.
Comprehensive Contest Rules, Winner Management, and Prize Fulfillment Services
We can manage every aspect of your contest or provide a-la-carte support where your team needs it most.
Legal Administration & Compliance
Writing Official Rules or Terms:
We draft clear and comprehensive terms and conditions to protect your brand and provide transparency for participants.
This extends to support for international promotions. Our team works with specialized international counsel to help you comply with all country-specific requirements.
Marketing Collateral Review:
Our team will review promotional materials to guide you and ensure they comply with relevant disclosure laws and advertising regulations. This ensures your creative follows all best practices for clear, compliance marketing.
This extends into specialty compliance services for regulated industries.
Promotion Compliance Support:
We manage alternate (free) means of entry and PO box services for consideration-based promotions.
We also will help ensure that state bonding and registration requirements are completed on your behalf in applicable states.
Winner Selection and Fulfillment
Winner Selection, Moderation, and Judging:
Whether you are running a sweepstakes or a contest, we are here to make sure winner selection runs smoothly.
We conduct fair and compliant winner drawings from eligible entries for sweepstakes and can moderate and prejudge contest entries.
Winner Notification and Outreach:
Using our prize redemption solution, we can streamline and manage the entire winner notification, prize redemption, and verification process.
This includes managing winner documentation such as liability releases, tax forms, and background checks.
Prize Sourcing, Warehousing, and Fulfillment:
Our in-house procurement team can help manage the sourcing, procurement and warehousing of prizes.
We will also work with your team to create a custom prize fulfillment and distribution schedule to ensure that prizes are delivered quickly after they’ve been awarded.
We can help launch your contest is as little as 1 week.
A Single Partner with Comprehensive Services to Make Your Next Contest a Complete Success
Legal Compliance and Administration
- Full & Abbreviated Official Rules
- State Bonding and Registration
- Alternate (Free) Means of Entry
Development of Microsite and Digital Entry Methods
- Turnkey or Custom Development
- Social Media Post and Comment Entries
- Text-to-Enter SMS Entries
Prize Fulfillment and Winner Management
- Prize Procurement and Shipping
- Winner Outreach and Verification
- 1099 Tax Filing and Coordination
Frequently Asked Questions
What legal requirements do I need to meet for a promotion?
Running a sweepstakes requires careful adherence to federal and state laws to ensure
compliance and avoid legal risk. This includes drafting clear official rules, offering an alternative means of entry (AMOE) when purchases are required, securing any necessary state bonds and registering where applicable, and ensuring marketing materials follow advertising and disclosure regulations.
Our in-house legal team manages these requirements end-to-end, helping brands launch sweepstakes that are compliant, properly structured, and legally sound.
compliance and avoid legal risk. This includes drafting clear official rules, offering an alternative means of entry (AMOE) when purchases are required, securing any necessary state bonds and registering where applicable, and ensuring marketing materials follow advertising and disclosure regulations.
Our in-house legal team manages these requirements end-to-end, helping brands launch sweepstakes that are compliant, properly structured, and legally sound.
Are sweepstakes laws different in each state?
Sweepstakes are subject to both federal and state law, and while many states follow the same general requirements, some states impose additional rules that brands must follow. This may include minimum age of entry thresholds, bonding and registration requirements, prize value thresholds, or state-specific disclosures.
Realtime Media identifies and manages any applicable state-level requirements to help ensure your sweepstakes remains compliant nationwide, including important state-specific distinctions:
- https://www.rtm.com/blog/contests-and-sweepstakes-laws-by-state
Realtime Media identifies and manages any applicable state-level requirements to help ensure your sweepstakes remains compliant nationwide, including important state-specific distinctions:
- https://www.rtm.com/blog/contests-and-sweepstakes-laws-by-state
Can a sweepstakes involve a purchase?
Sweepstakes can be promoted as “purchase to enter”, but a free alternative means of entry (AMOE) must also be available and appropriately disclosed. This ensures compliance with “No Purchase Necessary” laws and avoids classification as an illegal lottery.
We help brands with AMOE options that are structured correctly and administered in compliance with legal requirements. Explore the full details in our guide:
- https://www.rtm.com/blog/amoe-guide-to-alternate-methods-of-entry
We help brands with AMOE options that are structured correctly and administered in compliance with legal requirements. Explore the full details in our guide:
- https://www.rtm.com/blog/amoe-guide-to-alternate-methods-of-entry
Can Realtime Media help with international promotions?
Yes. We support international sweepstakes and promotions by coordinating with trusted external counsel to ensure compliance with country-specific laws and regulations.
How does Realtime Media help with winner selection and prize fulfillment?
Realtime Media helps brands efficiently manage the winner experience, from fair and transparent winner selection through prize redemption, procurement and fulfillment. We provide support across winner outreach and administration, as well as prize procurement, warehousing, shipping, and delivery—ensuring a smooth, reliable experience for both you and your winners.
How does Realtime Media ensure compliance with data security regulations?
Realtime Media takes data security and privacy seriously, implementing strong encryption practices to protect personal and promotional data both in transit and at rest. Our systems and processes are designed to align with global data protection regulations, including GDPR and CCPA, and support secure data handling, transparent consent, and appropriate data access controls—helping brands confidently meet privacy requirements.
All promotions built by Realtime Media are also protected by our fraud mitigation and security engine.
Learn more about data privacy and security in our blog:
- https://www.rtm.com/blog/yours-mine-and-ours-which-privacy-policy-governs-a-sweepstakes-administered-by-a-third-party
All promotions built by Realtime Media are also protected by our fraud mitigation and security engine.
Learn more about data privacy and security in our blog:
- https://www.rtm.com/blog/yours-mine-and-ours-which-privacy-policy-governs-a-sweepstakes-administered-by-a-third-party
How quickly can you launch my promotion?
Depending on the details of your promotion, we can work with you to draft the official rules for your promotion, enabling go-to-market in as few as 5 business days. With our quick start digital checklists and dedicated team for drafting official rules and managing promotion administration services, our agile approach allows us to move quickly when timelines are tight.
For promotions that include entry collection via social media or a microsite, our proven processes and cutting-edge technology can bring a promotion to market in as little as 2–3 weeks. Fast launches depend on timely approvals and clear timelines, and we work closely with your team to align on deliverables and key decision-makers early—helping you get to market faster than expected.
How much does it cost to work with Realtime Media?
Our services are scalable to your needs, whether you need full-service support or a-la-carte services like legal compliance and winner fulfillment. We offer cost-effective solutions for promotions of any size, ensuring value at every stage. Here’s a blog to consider:
- https://www.rtm.com/blog/the-cost-value-equation-for-digital-microsite-promotions-template-vs-custom-solutions
- https://www.rtm.com/blog/the-cost-value-equation-for-digital-microsite-promotions-template-vs-custom-solutions
Industry Insight and Inspiration
Discover the Latest at RTM
1/29/2026
For promotions to make an impact, consumers need a clear reason to notice them, care, and take action at the right time. An especially effective tactic for increasing awareness and relevance to consumers is to launch promotions when audiences are already paying attention,
12/22/2025
In 2025, marketers leaned into promotion strategies that sparked action, deepened engagement, and turned everyday interactions into measurable results. Across industries, four trends proved especially impactful in how brands motivated participation and achieved their goals:
12/10/2025
Winner outreach, notification, and management is a crucial yet frequently overlooked stage in the promotion lifecycle. Brands focus on front-end engagement, but once winners are selected, the experience often shifts to manual emails, scattered follow-ups, and inconsistent communication—a touchpoint with high-impact potential that often goes underleveraged.
